Stop Losing $7,200
Every Week to Missed Calls
"Hi, I'd like to book a physical therapy appointment..."
The Hidden Cost of Missed Calls
Every unanswered call is a patient choosing your competitor
The Reality
New patient calls while you're with someone (voicemail)
Patient in pain - needs appointment today
You finally check voicemail during lunch
Call back - already booked elsewhere
-$2,500+ lifetime patient value lost
The Domino Effect
Missed calls mean empty appointment slots. With average PT session values of $150-200, just 2 empty slots per day costs your practice over $75,000 annually in lost revenue.
When patients can't reach you, they call the next clinic. 85% of callers won't leave a voicemail - they simply move on to someone who answers.
Your therapists shouldn't be receptionists. Juggling patient care and phone calls leads to burnout, mistakes, and high turnover costs averaging $15,000 per employee.
The Cost
Your Practice's Lost Revenue
Lost revenue from missed patient calls
Additional Practice Costs
An AI Receptionist That Never Misses a Call
Our voice AI handles patient calls with the warmth and competence of your best front desk staff - but available 24/7 with instant response times.
Sub-300ms Response
Natural conversation flow with no awkward pauses
Real-Time Calendar Sync
Books directly into your practice management system
24/7 Availability
Capture evening and weekend calls automatically
Everything Your Front Desk Does, Automated
Comprehensive call handling built specifically for PT practices
Smart Appointment Booking
Patients book, reschedule, or cancel appointments 24/7. Syncs with your existing calendar in real-time.
Appointment Status & Updates
Patients can check their appointment times, get directions, and receive preparation instructions automatically.
Insurance Verification
Collects insurance information upfront and answers common coverage questions, reducing front-desk workload.
Automated Reminders
Reduce no-shows with personalized reminder calls. Patients can confirm, reschedule, or request callbacks.
Symptom Triage
Initial assessment of patient concerns helps prioritize urgent cases and prepares therapists for appointments.
Reschedule & Cancel
Patients easily manage their own appointments, freeing up your staff and filling canceled slots automatically.
Practice Information
Answers questions about services, locations, hours, parking, and what to bring to appointments.
Emergency Routing
Identifies urgent situations and routes them appropriately, ensuring critical calls reach the right person.
Trusted by PT Clinics Nationwide
Real results from real practices
"We were missing 40% of after-hours calls. Now every call gets answered, appointments get booked, and I can focus on patient care."
"The AI handles insurance questions, schedules follow-ups, and even reminds patients about their home exercises. It's like having a 24/7 front desk."
"Our no-show rate dropped by 35% since implementing the AI reminder system. The ROI was clear within the first month."
Simple, Transparent Pricing
Plans that scale with your practice
- Unlimited calls
- Calendar integration
- SMS confirmations
- Basic analytics
- Email support
- Everything in Solo
- Up to 5 locations
- Advanced analytics
- Priority support
- Custom integrations
- Dedicated success manager
Frequently Asked Questions
Everything you need to know about PT Voice AI
Our AI uses state-of-the-art voice synthesis specifically tuned for healthcare conversations. In blind tests with PT clinics, 92% of patients couldn't tell they were speaking with an AI. The voice is warm, professional, and adapts its pace based on the caller's needs.
Yes. The AI integrates with your practice management system to see real-time availability across all therapists, treatment rooms, and equipment. It can match patients with specific therapists, handle recurring appointments, and respect scheduling rules you define.
The AI is trained to recognize urgent situations and follows your defined escalation protocols. It can immediately transfer to on-call staff, take detailed messages for urgent callback, or provide emergency instructions as appropriate.
The AI can collect insurance information, explain your accepted plans, and answer common coverage questions. For complex billing inquiries, it takes detailed notes and schedules a callback with your billing specialist.
We integrate with all major PT practice management systems including WebPT, Clinicient, TheraOffice, and others. Calendar sync is automatic and bi-directional, so changes made anywhere are reflected everywhere.
Most PT clinics are fully operational within 2-3 hours. We handle the technical integration, train the AI on your specific services and policies, and provide a dedicated success manager for the first 30 days.
Absolutely. You control the greeting, personality, and specific responses for your practice. Want the AI to mention your specialties, promote new services, or follow specific scripts? It's all customizable through our dashboard.
Our Solo plan at $399/month is perfect for single-location practices. Multi-location practices benefit from our $699/month plan with additional features and volume discounts. Both include unlimited calls, full integrations, and dedicated support.
Have More Questions? Ask Our AI
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